Got questions? We have answers.
Everything you need to know about EvalScribe — what it does, how it works, how your data is handled, and how to get in touch.
About the app
What EvalScribe is, and how it differs from other tools you've used.
What exactly is EvalScribe™?
EvalScribe is a patent-pending mobile-first productivity tool designed specifically for school administrators. It serves as an intelligent bridge between your classroom observations and your state's official evaluation framework.
Instead of spending hours typing up handwritten notes and manually cross-referencing standards, EvalScribe allows you to capture evidence via Photo, Voice, or Text, and uses advanced AI to instantly map that evidence to the correct standards, draft professional feedback, and generate a finalized PDF report.
Why not just use a general AI platform like ChatGPT or Gemini?
General AI tools can help you write evaluation comments — but they still leave you doing most of the work.
You have to craft prompts, align feedback to your evaluation framework, interpret rubric levels (like what actually separates a 2 from a 3), and make sure everything is consistent across teachers. The result? Outputs that vary depending on how you prompt it, which creates extra work and potential inconsistencies in something that needs to be fair, aligned, and defensible.
EvalScribe was built via a patent-pending design specifically to handle that entire process. It takes your raw walkthrough notes and automatically aligns them to your specific framework (which has been hardcoded into the app), applies consistent rubric-based scoring, and produces evaluation-ready language every time — no prompt engineering required.
Instead of managing the AI, you're focused on your actual observations, while EvalScribe ensures your evaluations are fast, consistent, and something you can confidently stand behind.
Additionally, there is the security element. Whatever you put into a general AI platform may be used to train their models and could be exposed to other users. EvalScribe, however, is built on the same privacy-first framework used in the healthcare and finance industries to protect your data. Your data is not saved to our servers, used to train models, or sold to third parties. Additionally, it uses a transient memory protocol that wipes all data at the end of each session.
Does EvalScribe replace the Administrator?
Absolutely not. EvalScribe is a drafting assistant, not a decision-maker. The app analyzes your notes and suggests alignment to standards based on the rubric, but you (the Administrator) are the "Human in the Loop." You review every score, edit every comment, and make the final determination before the document is finalized.
The AI does the heavy lifting; you provide the professional judgment.
How much time does this actually save?
During beta testing, early EvalScribe users reported saving 30–60 minutes per evaluation. By automating the transcription of raw data and performing the initial mapping of evidence to standards, EvalScribe eliminates the "busy work" of the evaluation process, allowing you to focus on leading — instead of paperwork.
Who is responsible for the final evaluation score?
You are. EvalScribe provides a draft based on the evidence you collected. It is the administrator's responsibility to review, edit, and finalize the document before submission to state platforms.
By using the app, you acknowledge that you, not the app, are the final decision-maker.
Frameworks & scoring
How EvalScribe handles your district's specific evaluation framework.
What evaluation frameworks are covered in EvalScribe?
EvalScribe is among the most comprehensive mobile databases of teacher evaluation frameworks ever assembled in code.
It comes loaded with the major evaluation frameworks of all 50 states and Washington D.C., as well as general versions of "The Big 3" (i.e., Danielson, Marzano, Stronge), and others such as CEL 5D+, Kim Marshall, NIET, and more.
To see our complete list, please visit our supported frameworks page.
If your district or system uses a framework we do not currently have available, please contact us at [email protected] and request it be added. We will do our best to integrate your framework.
How does it know which score to assign?
EvalScribe doesn't guess. It uses a Deep Framework Architecture trained on the corresponding evaluation framework. When you select your state's framework (e.g., Georgia TKES), the app loads the specific legal rubrics for that system and creates suggested draft scores by comparing your notes to that rubric.
If you disagree with the suggested score, you can revise it with a single click in the app.
Does it recognize different types of assessments?
Yes. The system logic is explicitly trained to recognize both Formal Assessments (quizzes, tests, projects) and Informal Assessments (exit tickets, questioning strategies, thumb-checks, board work). It credits these activities to the appropriate Assessment Standards automatically.
How it works
The technical side — devices, scanning, and connectivity.
How does the app read my handwriting?
EvalScribe utilizes the GPT-4o Vision Engine, currently one of the most advanced Optical Character Recognition (OCR) technologies available. It is specifically tuned for the educational context.
Context Awareness: Unlike standard scanners, EvalScribe understands classroom terminology. It is trained to recognize pedagogical terms like "differentiated instruction" or "formative assessment," even in messy handwriting.
Safety Protocols: The scanner is calibrated to be objective. It is programmed to transcribe verbatim without "softening" or sanitizing negative feedback, ensuring your documentation is accurate. No OCR scanner is 100% perfect, so you, the admin, also have the ability to quickly and easily edit transcriptions directly in the app.
Do I need a specific device?
EvalScribe is currently optimized for iPhone (iOS 16+), iPad, and macOS. EvalScribe is set up as a universal license, so when you subscribe you can use it on all three devices.
Note: the OCR Smart Scan features are for iPhone and iPad versions only.
Does EvalScribe require an internet connection?
Yes. To perform the advanced OCR scanning and AI logic mapping, the app requires an active cellular or Wi-Fi connection.
Privacy & data
How we handle your observation notes, district data, and student information.
Is my district's data being used to train AI models?
No. This is our primary security commitment. Unlike free consumer tools (like ChatGPT) which may use your data to train their models, EvalScribe is built on Microsoft Azure OpenAI Service — an enterprise-grade infrastructure used by major banks and healthcare systems.
Transient Processing: Your data is sent securely to the engine, processed in memory, and returned immediately.
Zero Retention: Your observation notes and images are not stored on our AI servers, nor are they used to train future AI models.
Why Microsoft Azure?
We chose Azure because it provides among the highest levels of compliance and security in the industry. It ensures that your data remains your property.
We have configured our instance to opt out of all model training, ensuring complete data isolation.
Where is my data stored?
EvalScribe V1.0 uses a Local-First Architecture. All data resides physically on your device.
We do not maintain a central cloud database of your teachers or evaluations. If you delete the app, the data is gone. This minimizes liability and ensures that sensitive personnel records are not sitting on a third-party server.
Data only leaves your phone when you explicitly choose to export the PDF via email, AirDrop, or saving to your cloud storage (e.g., Google Drive).
Is EvalScribe FERPA/COPPA compliant?
EvalScribe is an administrative tool designed for evaluating adults (teachers), not students. While student behaviors are often noted as evidence (e.g., "Students were on task"), the app is not designed to store educational records or PII (Personally Identifiable Information) of students.
As a best practice, we recommend administrators avoid using full student names in their observation notes.
Purchasing & access
Pricing options, district quotes, and how to get in touch.
How do I purchase EvalScribe?
Individuals: You can download the app directly from the Apple App Store. In the app, you'll have the option to sign up for a monthly or annual subscription.
Schools & districts: Group purchase pricing is available for any size organization, from small schools to large districts. Contact us via the contact page or at [email protected] to get a quote. Upon purchase, you'll receive a unique access code to distribute to your users. Users download the app on their devices and sign in with the given access code.
Do you offer group licenses for schools and districts?
Absolutely. We provide group pricing for any size organization — from small schools to large districts. Please reach out via the contact page or directly at [email protected] to receive a quote.
Note: to provide a quote, you'll need to let us know how many users (i.e., licenses) you'll need.
Can you build a custom version for my non-academic organization?
We're aware EvalScribe could be quite beneficial for business and government use. While our standard release version caters to academic institutions, it's quite possible we could partner with your organization to build a custom version of this app to meet your specific needs (e.g., aligned to your given framework).
Please contact us at [email protected] to schedule a call.
I found a bug, have questions, or want to speak with the EvalScribe team — how do I contact you?
We'd love to hear from you. Feel free to use the contact page on this website, or email us directly at [email protected].
Ready to see it for yourself?
Try EvalScribe free.
Three evaluations free. No credit card. Available on iPhone, iPad, and Mac.
Or watch the 60-second demo first
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